Alumni and Donor Privacy Statement

The University of San Francisco is committed to protecting the privacy of confidential and personal information of its alumni, donors, and prospective donors. The purpose of this Privacy Statement is to explain how we collect, use, share, and protect this information. Because we may update this Privacy Statement at any time, and for any reason, we encourage you to review this Privacy Statement each time you visit our website or use our services. The University’s website (e.g., www.usfca.edu) has a separate privacy policy that applies to the website. Additionally, some of our third-party service providers linked to from our website may have separate privacy policies and terms of use that apply to their use. Any personal information collected in connection with your use of those websites or products and services are not subject to this Privacy Statement.

The University of San Francisco Office of Development is responsible for maintaining the personal, biographical, demographic, and related information and data about our alumni, donors, and prospective donors. We hold personal information and data about you that may include “personally identifiable information.” This may be collected when you enroll as a student, after you leave or graduate, when provided voluntarily, or from other sources. This information and data may include your name, maiden name or last name at graduation, contact information, marital status, date of birth, gender, profile photo, degree obtained, class year, graduating school or college, employer information, gift and donation history, professional achievements and personal interests, University publications received, responses to our solicitations, and participation in our alumni network and relevant activities.

We use your information and data to, for example, provide you with our newsletter and other relevant content about the University, share information on alumni and donor activities and events, enable you to make gifts or donations, and otherwise communicate with you as necessary.

Only information and data required for the purposes outlined in this Privacy Statement are collected and processed. Without this, we may not be able to provide our services and support to you.

Your personal information will not be used or released except as permitted under this Privacy Statement or as required by law. We share your personal information internally as needed to facilitate and manage our ability to provide you with our services or information you request. We may also share it on a limited basis with trusted third parties when necessary for fulfilling alumni and donor related activities. These third parties are contractually bound to protect the confidentiality and security of the data. For example, we may share information with third-parties that provide services such as data and web-hosting, data analytics, gift and donation management, event planning, and email marketing. We may also share your personal information with government and law enforcement agencies to comply with a legal process, such as a subpoena, or other legal or regulatory requirements applicable to us, or to pursue or defend against legal claims, following all other applicable University policies.

Beyond what is described in this Privacy Statement, your personal information will not be shared. We will not, for example, sell your personal information or otherwise disclose it to unapproved third parties (other than for the limited purposes described above).

We use commercially reasonable technical, physical, and organizational measures to protect and safeguard your personal information against unauthorized access and illegal use or disclosure. For example, we store collected information in secure locations and limit access to that information to trained staff whose work requires such access. Any third-party vendors are required to maintain acceptable privacy and information security practices and are only provided with the data and information they need to perform their contracted services. Although the security of your personal information is important to us, we cannot guarantee that security given the nature of electronic transmissions and data storage.

It is our policy to communicate with you according to your expressed preferences whenever possible. You can change the way we communicate with you by unsubscribing to our communications or updating your preferences for specific uses of your personal information at any time by contacting us as described in the “How to contact us” section of this Privacy Statement.

We comply with all applicable regulations regarding data retention and deletion of personal data and retain your personal information only for as long as necessary to, for example, fulfill the purpose for which it was collected, for strategic planning and operational purposes, and to comply with applicable laws and retention requirements. You can ask to review, update, make changes to, and correct the personal information we maintain about you, or exercise the option of having your personal information discarded without reuse or distribution by sending a written request to the address included in the “How to contact us” section of this Privacy Statement. We will respond within a reasonable period of time. If you request the change or deletion of information on our systems, such information may be retained in our backup systems for a period of time subject to technology restrictions, or as a precaution against systems failures before it is deleted or changed. Some information may be retained for longer periods as required by law, contract, or auditing requirements.

If you are an individual located in the European Economic Area (“EEA”) you have certain rights with regard to your personal data collected while you are in the EEA. These rights may include right of access, right of correction, right to be forgotten, right to restrict processing of your identifiable personal information, right to notice related to changes/deletion/processing limits, right to data portability, right to objection, right not to be subject to decisions based solely on automated processing, and right to withdraw consent. Some of these rights are restricted by law to information that was collected on the basis of explicit consent, or are restricted by other conditions (such as necessity for contract or to comply with the law). You have the right to contact us in connection with the exercise of your rights under applicable EEA law, which you can do by writing to us at the address in the “How to contact us” section of this Privacy Statement. We will respond to your written request by taking appropriate action within one month, but if your request is complex or we receive multiple requests from you, our response may be extended by an additional two months (or sooner if required by law). Unless we notify you at the time of your request, we will not charge you any fee in connection with the exercise of your rights. If you are not satisfied with our response, you have the right to complain to or seek advice from a supervisory authority and/or bring a claim against us in any court of competent jurisdiction.

For any comments or concerns about this Privacy Statement or your privacy rights please contact the Office of Development by emailing donorservices@usfca.edu, by telephoning (415) 422-5623, or by writing to the University of San Francisco, Attention: Office of Development, 2130 Fulton Street, LMR115, San Francisco, CA 94117-1080, United States of America.

Effective: 5/1/2025